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Constitution

Constitution

of the

Rotary Club of Downtown Statesboro

 

Article 1

Name

The Rotary Club of Downtown Statesboro, Club # 38505, District # 6920, P.O. Box 2916, Statesboro, Georgia, 30458, U.S.A., is a member club of Rotary International. It is organized as a Georgia corporation, federal tax identification # 36-4024551, and operates as a Section 501(c)(4) not-for-profit in accordance with the U.S. Department of Treasury, Internal Revenue Service code as a unit of Rotary International’s Group Exemption # 0573.


Article 2

Object 

The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster

first, the development of acquaintance as an opportunity for service;

second, high ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve society;
 
third, the application of the ideal of service in each Rotarian’s personal, business, and community life; and

finally, the advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.

 

Article 3

Five Avenues of Service 

Rotary’s Five Avenues of Service are the philosophical and practical framework for the work of this Rotary club:

Club Service involves action a member should take within this club to help it function successfully.

Vocational Service has the purpose of promoting high ethical standards in businesses and professions, recognizing the worthiness of all dignified occupations, and fostering the ideal of service in the pursuit of all vocations. The role of members includes conducting themselves and their businesses in accordance with Rotary’s principles.

Community Service comprises varied efforts that members make, sometimes in conjunction with others, to improve the quality of life of those who live within this club’s locality or municipality.

International Service comprises those activities that members do to advance international understanding, goodwill, and peace by fostering acquaintance with people of other countries, their cultures, customs, accomplishments, aspirations, and problems, through reading and correspondence and through cooperation in all club activities and projects designed to help people in other lands.

New Generations Service  recognizes the positive change implemented by youth and young adults through leadership development activities, involvement in community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding.


Article 4

Meetings

Section 1 — Regular Meetings.

(a) Day and Time. This club shall hold regular meetings once each week at the day, time, and place provided in the bylaws.

(b) Change of Meeting. For good cause, the board may change a regular meeting date, or to a different hour of the regular day, or to a different place.

(c) Cancellation. The board may cancel regular meetings if they fall on a legal or commonly recognized holiday, or in case of the death of a club member, or event affecting the whole community, or event which endangers the lives of the club members. The board may cancel up to four regular meetings per year for causes not otherwise specified herein, provided the club does not fail to meet for more than three consecutive weeks.

Section 2 — Annual Meeting. An annual meeting for the installation of officers shall be held annually as provided in the bylaws.

 

Article 5

Membership 

Section 1 — General Qualifications. This club shall be composed of adult persons of good character and good business, professional, and community reputation.

Section 2 — Kinds. This club shall have two kinds of membership, active and honorary.

Section 3 — Active Membership. A person possessing the qualifications set forth in Article 5, Section 2 of the Rotary International Constitution may be elected to active membership in this club.

Section 4 — Transferring or Former Rotarian.

(a) Potential Members. A member may propose to active membership a transferring member or former member of a club, if the proposed member is terminating or has terminated such membership in the former club. This club may request documentation that no money is owed to former clubs.

(b) Current or Former Members. This club shall provide a statement whether money is owed to this club, when requested by another club, with respect to a current or former member of this club being considered for membership in the other club.

Section 5 — Dual Membership. No person shall simultaneously hold active membership in this and another club. No person shall simultaneously be a member and an honorary member in this club. No person shall simultaneously hold active membership in this club and membership in a Rotaract club.

Section 6 — Honorary Membership.

(a) Eligibility for Honorary Membership. Persons who have distinguished themselves by meritorious service in the furtherance of Rotary ideals and those persons considered friends of Rotary for their permanent support of Rotary’s cause may be elected to honorary membership in this club. The term of such membership shall be as determined by the board. Persons may hold honorary membership in more than one club.

(b) Rights and Privileges. Honorary members shall have no vote and shall not be eligible to hold any office in this club. Such members shall not hold classifications, but shall be entitled to attend all meetings and enjoy all the other privileges of this club, paying such dues and fees as determined by the board of directors. No honorary member of this club is entitled to any rights and privileges in any other club, except for the right to visit other clubs without being the guest of a Rotarian.

 

  Article 6

Classifications 

Section 1 — General Provisions.

(a) Principal Activity. Each member shall be classified in accordance with the member’s business, profession, or type of community service. The classification shall be that which describes the principal and recognized activity of the firm, company, or institution with which the member is connected or that which describes the member’s principal and recognized business or professional activity or that which describes the nature of the member’s community service activity.

(b) Correction or Adjustment. If the circumstances warrant, the board, upon recommendation of the membership committee, may correct or adjust the classification of any member. Notice of a proposed correction or adjustment shall be provided to the member and the member shall be input therein.

Section 2 — Limitations. This club shall not elect a person to active membership from a classification if the club already has five or more members from that classification, unless the club has more than 50 members, in which case, the club may elect a person to active membership in a classification so long as it will not result in the classification making up more than ten percent of the club’s active membership. Members who are retired shall not be included in the total number of members in a classification. The classification of a transferring or former member of a club, or a Rotary Foundation alumnus as defined by the board of directors of RI, shall not preclude election to active membership even if the election results in club membership temporarily exceeding the above limitations.

 

Article 7

Attendance 

Section 1 — General Provisions. Each member should attend this club’s regular meetings. A member shall be counted as attending a regular meeting if the member is present for at least 60 percent of the meeting, or is present and is called away unexpectedly and subsequently produces evidence to the satisfaction of the board that such action was reasonable, or makes up for an absence.

Section 2 — Extended Absence on Out-posted Assignment. If a member will be working on an out-posted assignment for an extended period of time, attendance at the meetings of a designated club at the site of the assignment will replace attendance at the regular meetings of the member’s club.

Section 3 — Leave of Absences. A member’s absence shall be excused under a leave of absence if (1) the leave complies with good and sufficient conditions and circumstances approved by the board. Such leave of absence shall not extend longer than twelve months, and (2) the age of the member is 65 and above and the aggregate of the member’s years of age and years of membership in Rotary is 85 years or more and the member has notified the club secretary in writing of the member’s desire to be excused from attendance and the board has approved.

 

Article 8

Directors and Officers 

Section 1 — Governing Body. The governing body of this club shall be the board constituted as the bylaws may provide.

Section 2 — Authority. The board shall have general control over all officers and committees and, for good cause, may declare any office vacant.

Section 3 — Board Action Final. The decision of the board in all club matters is final, subject only to an appeal to the club.

Section 4 — Officers. The club officers shall be a president, an immediate past-president, a president-elect, and president-nominee, all of whom shall be members of the board, and a secretary, a treasurer, and a sergeant-at-arms, who may or may not be members of the board as the bylaws shall provide.

Section 5 — Election of Officers.

(a) Terms of Officers. Each officer shall be elected as provided in the bylaws and shall take office on 1 July immediately following election and shall serve for the term of office or until a successor has been duly elected and qualified.

 (b) Qualifications. Each officer and director shall be a member in good standing of this club. The president-elect and president-nominee shall have attended the district presidents-elect training seminar and the district assembly unless excused by the governor-elect. If so excused, the president-elect shall send a designated club representative who shall report back to the president-elect or president-nominee. If the president-elect does not attend the presidents-elect training seminar and the district assembly and has not been excused by the governor-elect or, if so excused, does not send a designated club representative to such meetings, the president-elect shall not be able to serve as club president.

 

Article 9

Admission Fees and Dues 

Every member shall pay an admission fee and annual dues as prescribed in the bylaws.

 

Article 10

Duration of Membership 

Section 1 — Period. Membership shall continue during the existence of this club unless terminated as hereinafter provided.

Section 2 — Automatic Termination.

(a) Membership Qualifications. Membership shall automatically terminate when a member no longer meets the membership qualifications.

(b) Rejoinder. When the membership of a member has terminated as provided in subsection (a) of this section, such person, provided such person’s membership was in good standing at the time of termination,

may make new application for membership. In such cases, the board of directors shall determine whether an additional admission fee shall be required.

(c) Termination of Honorary Membership. Honorary membership shall automatically terminate at the end of the term for such membership as determined by the board. The board may extend an honorary membership for an additional period. The board may revoke an honorary membership at any time.

Section 3 — Termination — Non-payment of Dues.

(a) Process. Any member failing to pay dues within thirty (30) days after the prescribed time shall be notified in writing by the treasurer at the member’s last known address. If the dues are not paid within thirty (30) days of the date of notification, membership may be terminated at the discretion of the board.

(b) Reinstatement. The board may reinstate the former member to membership upon the former member’s petition and payment of all indebtedness to this club.

Section 4 — Termination — Non-attendance.

(a) Attendance Percentages. A member must (1) attend or make up at least 50 percent of club regular meetings, and (2) attend at least 30 percent of this club’s regular meetings. If a member fails to attend as required, the member’s membership shall be subject to termination unless the board consents to such nonattendance for good cause.

(b) Consecutive Absences. Unless otherwise excused by the board for good and sufficient reason, or pursuant to article 7, sections 3, each member who fails to attend or make up four consecutive regular meetings shall be informed by the board that the member’s non-attendance may be considered a request to terminate membership in this club. Thereafter, the board, by a majority vote, may terminate the member’s membership.

Section 5 — Termination — Other Causes.

(a) Good Cause. The board may terminate the membership of any member who ceases to have the qualifications for membership in this club or for any good cause by a vote of two-thirds or more of the board members, at a meeting called for that purpose. The guiding principles for this meeting shall be Article 7, Section 1; the Four-Way Test; and, the high ethical standards of Rotary.

(b) Notice. Prior to taking any action under Subsection (a) of this section, the member shall be given at least ten (10) days written notice of such pending action and an opportunity to submit a written answer to the board. The member shall have the right to appear before the board to state the member’s case. Notice shall be by personal delivery or by registered letter to the member’s last known address.

Section 6 — Board Action Final. Board action shall be final if no appeal to this club is taken.

Section 7 — Resignation. The resignation of any member from this club shall be in writing, addressed to the president or secretary. The resignation shall be accepted by the board if the member has no indebtedness to this club.

Section 8 — Forfeiture of Property Interest. Any person whose club membership has been terminated in any manner shall forfeit all interest in any funds or other property belonging to this club.

Section 9 — Temporary Suspension. Notwithstanding any provision of this constitution, if in the opinion of the board

(a) credible accusations have been made that a member has refused or neglected to comply with this constitution, or has been guilty of conduct unbecoming a member or prejudicial to the interests of the club; and

(b) those accusations, if proved, constitute good cause for terminating the membership of the member; and

(c) it is desirable that no action should be taken in respect of the membership of the member pending the outcome of a matter or an event that the board considers should properly occur before such action is taken by the board; and

(d) that in the best interests of the club and without any vote being taken as to his or her membership, the member’s membership should be temporarily suspended and the member should be excluded from attendance at meetings and other activities of this club and from any office or position the member holds within the club. For the purposes of this clause, the member shall be excused from fulfilling attendance responsibilities; the board may, by a vote of two-thirds of the board or more, temporarily suspend the member as aforesaid for such period and on such further conditions as the board determines, albeit for a period no longer than is reasonably necessary in all the circumstances.

 

Article 11

Community, National, and International Affairs 

Section 1 — Proper Subjects. The merits of any public question involving the general welfare of the community, the nation, and the world are of concern to the members of this club and shall be proper subjects of fair and informed study and discussion at a club meeting for the enlightenment of its members

in forming their individual opinions. However, this club shall not express an opinion on any pending controversial public measure.

Section 2 — No Endorsements. This club shall not endorse or recommend any candidate for public office and shall not discuss at any club meeting the merits or demerits of any such candidate.

Section 3 — Non-Political.

(a) Resolutions and Opinions. This club shall neither adopt nor circulate resolutions or opinions, and shall not take action dealing with world affairs or international policies of a political nature.

(b) Appeals. This club shall not direct appeals to clubs, peoples, or governments, or circulate letters, speeches, or proposed plans for the solution of specific international problems of a political nature.

Section 4 — Recognizing Rotary’s Beginning. The week of the anniversary of Rotary’s founding (23 February) shall be known as World Understanding and Peace Week. During this week, this club will celebrate Rotary service, reflect upon past achievements, and focus on programs of peace, understanding, and goodwill in the community and throughout the world.

 

Article 12

Rotary Magazines 

Section 1 — Mandatory Subscription. Unless, in accordance with the bylaws of RI, this club is excused by the board of directors of RI from complying with the provisions of this article, each member shall, for the duration of membership, subscribe to the official magazine or to the magazine approved and prescribed for this club by the board of directors of RI. Two Rotarians residing at the same address have the option to subscribe jointly to the official magazine. The subscription shall be paid in six (6) month periods for the duration of membership in this club and to the end of any six (6) month period during which membership may terminate.

Section 2 — Subscription Collection. The subscription shall be collected by this club from each member semiannually in advance and remitted to the Secretariat of RI or to the office of such regional publications as may be determined by the board of directors of RI.

 

Article 13

Acceptance of Object and Compliance with Constitution and Bylaws 

By payment of an admission fee and dues, a member accepts the principles of Rotary as expressed in its object and submits to and agrees to comply with and be bound by the constitution and bylaws of this club, and on these conditions alone is entitled to the privileges of this club. Each member shall be subject to the terms of the constitution and bylaws regardless of whether such member has received copies of them.

 

Article 14

Bylaws 

This club shall adopt bylaws substantially consistent with the constitution and bylaws of Rotary International, and with this constitution, embodying additional provisions for the government of this club. Such bylaws may be amended from time to time as therein provided.

 

Article 15

Amendments 

Section 1 — Manner of Amending. This constitution may be amended by the council on legislation in the manner established in the bylaws of Rotary International.

Section 2 — Amending Article 1, name of club. The club name in this constitution shall be amended at any regular meeting of this club where a quorum being present, by the affirmative vote of not less than two-thirds of all voting members present, provided notice of such proposed amendment shall have been mailed to each member at least ten (10) days before such meeting.